Exhibitors Frequently Asked Questions

Get fast answers to most of your questions. 

NAME BADGES
Click here for complete name badge information. 

  1. How do I register name badges for the people working my booth?
    You can register your name badges through our Exhibitor Name Badge Link. Each booth receives up to name badges. Additional name badges can be purchased for $75 each. 
  2. What will my name badge grant me access to?
    Your name badge must be worn at all times in order to grant entrance to the Trade Show Exhibit Hall. It will allow you to attend any of the continuing education sessions, however, it will allow you to obtain any continuing education credits. Your name badge will NOT grant you entrance into any of the ticketed events such as Fun Night and the Circle of Excellence Luncheon. Separate special event tickets must be purchased for these events.
  3. I want to get continuing education credits for the sessions I attend. Do I need to also register as an attendee? 
    No. As an exhibitor, you are eligible to receive a discounted badge upgrade that will give your name badge the barcode used by our MTS Tracking System. An Official Continuing Education Report of attendee scan records will be posted to the MTS Tracking Website. Click here to download for Continuing Education Exhibitor Badge Form. 

ADDITIONAL TRADE SHOW SERVICES
Click here for the Exhibitor Toolkit

  1. I need to order power for my booth. How do I do that? 
    All additional services can be arranged through FHCA's Trade Show Decorator GES. Their site has links to order forms for power, a/v, internet, rigging, power and water and much more under their 'Additional Show Services' menu. Click here to access their Exhibitor Toolkit and order today. 
  2. Where can I ship my booth setup to?
    All advance shipments must be arranged through our Trade Show Decorator GES. They will store and deliver your items directly to your designated booth. 

BOOTH PACKAGE

  1. What comes with my booth registration? 
    Your physical booth comes with a 6 foot draped table, two chairs and a waste basket. Your registration will also come with two tickets to the Opening Social on Monday, July 31 from 6 - 8 p.m. 
  2. Is the Trade Show Exhibit Hall Carpeted?
    Yes, the Exhibit Hall is carpeted. Any additional carpeting can be ordered through GES. See their Exhibitor Toolkit link above. 
  3. Is any food and beverage included with my registration? 
    There will be a Cocktail Party on the Trade Show floor on the first day of the trade show, August 1, from 4 - 7 p.m. Light hors d'oeuvres will be available as well as a beer and wine bar. The first hour of the show will be an open beer and wine bar. The bar will then turn into a cash bar beginning at 5 p.m. There will be cash concession lunch on the trade show floor on Wednesday from 11 a.m. - 1 p.m. 
  4. Do I get an attendee list?
    Yes, you receive multiple pre-conference attendee lists as well as a reconciled post-conference attendee list. Please note, email addresses are not provided in these lists. 

PRIZE GIVEAWAY

  1. My company wants to do a prize giveaway from our booth. Is that ok and if so, how does that work?
    Your booth is responsible for collecting business cards for your prize. Then beginning at 12 p.m. on Wednesday, August 2, a representative from your company can have your winner's name drawn. The representative is to report to the Silent Auction area in the center of the Trade Show with ALL of the business cards you have collected. A member of the Associate Member Support Committee will then draw the winner from your stack of cards. We will then list the winner's name and your company's name and booth number on the large screen in the center of the Silent Auction as well as the Trade Show Internet Lounge. The winner is to report to your booth to claim their prize. It is the exhibitor's sole responsibilty to deliver the prize to the winner. FHCA WILL NOT hold or send unclaimed prizes. 
  2. Will my prize be advertised anywhere in advance? 
    Yes, if you submitted the description of your prize by the deadline of July 1, your prize will be listed on the FHCA Conference Website with your exhibitor listing as well as in the Exhibitor-Sponsor Guide handed out to all attendees onsite at Conference. 

TICKETS & REGISTRATIONS

  1. I need more than two tickets to the Opening Social. Where do I purchase those?
    Opening Social as well as any special event ticket such as Fun Night can be purchased in advance with the exhibitor event form or through the FHCA online portal. Your representatives are also able to purchase the tickets at Onsite Registration at the beginning of Conference. 
  2. Can I purchase a Trade Show Only pass if I don't want to exhibit?
    Representatives with nonexhibiting vendor companies cannot purchase a Trade Show Only pass. You can, however, purchase a Trade Show Tour Pass. The Trade Show Tour is a guided tour by our Associate Member Committee Vice President who will answer any questions about the show as well as walk you around the Exhibit Hall to get a sense of what the FHCA Annual Conference Trade Show is like. The tour generally lasts 30 - 45 minutes. The pass costs $100. Should your company choose to exhibit the following year, the $100 will be credited towards the cost of your booth.