Tools & Information
Pre-Show Exhibitor Webinar
Stay tuned for the beginning of June for the Exhibitor Webinar to learn important information about load-in, hotel regulations, prize drawing procedures, new name badge enforcements and much more! Plan ahead and help make this year's show the best it possibly can be.
Exhibit Service Contractor
Global Experience Specialists (GES)
7945 Mandarin Drive, Orlando, FL 32819
Click here for the online Exhibitor Services Manual from GES. This kit includes forms for shipping and for ordering items such as electrical service, internet, A/V equipment, and additional furnishings. The exhibit space is carpeted; it will NOT be necessary to purchase carpet for your booth. Please read information in the kit carefully to avoid unnecessary late charges and/or set-up fees and order early to avoid on-site costs.
The Hyatt Regency does not have a POV unloading zone due to their location off of International Drive. The self parking garage is also located on the opposite side of the Trade Show ballroom. It is highly recommended that you make arrangements and ship your materials in adavance to GES prior to the show instead of trying to hand-carry your materials. The Hyatt Regency reserves the right to deny entrance of hand carts and dollies through the main lobby entrance of the hotel in order to protect their property.
Pre-registration for badges is NOW CLOSED. All exhibiting companies who did not preregister their namebadges will have request one to be made onsite at the Exhibitor Registration Desk. Exhibiting companies must request and obtain name badges for distribution only to the exhibiting company’s employees who will staff their booth during show hours. Name badges will include the name of the employee along with the name of the Company. Companies can request up to 8 badges per booth. Additional badges may be purchased for $75 each.
Please note, only current employees of the exhibiting company may aquire a badge! All employees of an exhibiting company must be prepared during show hours to show proof of employment with a business card. The failure of an employee to demonstrate proof of employment with a business card will result in confiscation of the unauthorized name badge and immediate escorting of the nonemployee individual off of the trade show floor. In addition, should it be discovered that a nonemployee of an exhibiting company is wearing a name badge or that the exhibiting company obtained a name badge for a nonemployee or participated in a scheme to obtain a name badge for a nonemployee, the exhibiting company will be prohibited from exhibiting at the following year’s FHCA Annual Conference Trade Show.
MTS Tracking provides inexpensive, innovative tracking solutions to FHCA exhibitors. Their lead retrieval system is simple and affordable. For only $125 you will receive a one-step laser scanner to easily capture your leads onsite. After the event you will be sent an excel spreadsheet of all your valuable contacts. Click here for the 2016 Order form.
Continuing Education & Special Events
Exhibitors are welcome to attend the seminars at Conference for informational purposes. Your badge grants you complimentary access. Exhibitors needing continuing education for a license can register and pay a reduced fee of $100 by completing a special Exhibitor Registration form. This form may also be used to register for special events not included in booth fees, such as the Fun Night and Awards Luncheon. Click Here for the CEU and Special Events Registration form.
Prizes and Prize Announcements
Exhibitors are encouraged to bring a prize to offer as a give-away from their booth. A list of prizes will be published in the conference materials for attendees to review. Contact Jenny Early to get your prize on the list! PRIZE INFORMATION MUST BE SUPPLIED TO FHCA BY FRIDAY, JULY 8, 2016 TO MEET THE PUBLICATION DEADLINE. Onsite, exhibitors will collect business cards from attendees at their booths. At the designated time slot, the exhibitor is to report to the Silent Auction area to have an AMSC representative draw the winner from the collection of business cards. FHCA will then post a listing of the prize winners during the show, but attendees must claim their prizes from exhibitors. Exhibitors are responsible for delivering unclaimed prizes.
Pre- and Post-Conference Attendee Lists
Each exhibitor will be e-mailed a list of all conference attendees in an Excel format, approximately three weeks in advance of the Trade Show and three weeks after. Additional lists can be supplied upon request.
FHCA Associate Memberships are available to companies and individuals who provide goods and services to long term care facilities. Associate Membership benefits include priority booth selection, listing in the annual FHCA Membership Directory & Buyers’ Guide, and the Online Buyers’ Guide, newsletter subscription, select membership mailings, and eligibility to participate in state and district activities. There is also an Associate Member seat on FHCA’s Board of Directors. For those interested in FHCA Associate Membership, review the Exhibit Costs section of the Exhibit Contract to see how you can save money by joining as an Associate Member.
Associate Member Support Committee (AMSC)
FHCA Associate Members may also join the Associate Member Support Committee (AMSC) for an additional $150 per year. Members of the AMSC consult with FHCA committees on the Annual Conference Trade Show and other vendor activities. AMSC members receive priority choice on booth space and special recognition in FHCA publications and on signage at events. They also assist with the planning of all FHCA vendor activities. Members of the AMSC who have purchased booth space in the Trade Show will be listed on the exclusive AMSC “Good Guys” game card. To be eligible for cash prizes, attendees visit each AMSC booth. Members of the AMSC have found this to be an ideal way to encourage conference attendees to visit their booths and foster productive business relationships. TO BE LISTED ON THE AMSC “GOOD GUYS” GAME CARD, YOUR BOOTH PAYMENT, ASSOCIATE MEMBER DUES, AND AMSC DUES MUST BE RECEIVED BY FRIDAY, JUNE 3, 2016. AMSC dues can be included with booth payment on the Exhibit Contract.